Vendor Guidelines
Vendor Agreement
1. Participation & Communication
Vendors agree to review and follow all event communications, including setup instructions and updates. Staying informed is essential to ensure smooth operations. Failure to comply may result in denial of entry or future participation.
2. Setup & Space Assignments
- Market setup and space assignments may change at the organizer's discretion.
- Vendors must follow all load-in directions and be fully set up by the event start time.
- Late arrivals may be denied participation without refund or reschedule.
3. Breakdown Policy
Vendors may not begin breakdown before the official event end time. Early breakdowns negatively impact the event experience and may result in removal from future events.
4. Equipment & Safety
- Vendors are responsible for providing their own tents, tables, and equipment.
- Minimum required tent weights: 25 lbs per leg (100 lbs total).
- All structures must be secure and compliant with local safety standards.
5. Approved Products
- Vendors may sell only products approved by the organizer.
- Adding new items requires prior written approval.
- Only original producers and artisans are permitted; resale or brokering is not allowed unless specifically authorized.
6. Power & Utilities
- Organizers may or may not provide electricity. Vendors requiring power must bring their own generators or obtain written approval for on-site power use.
- Generators must be quiet and placed in a location approved by event staff.
7. Space & Setup Requirements
- Space dimensions will be specified before each event.
- Requests for additional space must be made in advance and approved in writing.
8. Insurance
Vendor insurance is not required, but it is recommended. Vendors participate at their own risk and are responsible for their property, equipment, and products during the event. The organizer is not liable for loss, theft, damage, or injury arising from participation.
9. Food Vendors & Health Compliance
- All food vendors must obtain the required permits from local health authorities before participating.
- Vendors must comply with all food safety regulations and maintain valid permits for each municipality where events occur.
10. Local Requirements
Municipal permits, licenses, or inspection forms may vary by location. Vendors are responsible for obtaining and maintaining all required documentation before participating.
11. Code of Conduct
Vendors agree to maintain a professional and respectful presence toward staff, customers, and fellow vendors. Organizers reserve the right to remove any vendor for disruptive or unsafe behavior.
12. Organizer Rights
Organizers reserve the right to:
- Reassign spaces or adjust layouts.
- Cancel or reschedule events due to weather or unforeseen circumstances.
- Deny participation to vendors who violate these terms.
Acknowledgment
By applying or participating, the vendor agrees to abide by these terms and any additional rules communicated by the event organizer.